Scheduling Dancing for your Event

Posted By: mick On:

Scheduling Dancing

Scheduling Dancing for your Event

I very often hear “we are going to dance all night!” In actual fact that will not be the case.

When planning an event, or party the last thing that comes to your mind is scheduling the right amount of dancing.

There seems to be a preconceived notion that from the start to the end of an event the dance floor will be packed.

I am not talking about clubbing, this is in relation to formal and informal styled events such as corporate functions, dinners, weddings, Bar mitzvah’s etc. where scheduling dancing is required.

These types of event all have structures to them and would not start with disco dancing right at the beginning of reception as your guests entered.


A successful event is all about timing and if you don’t want to have an empty dance floor at the end of the night, timetabling must be adhered to.

The start, middle and end of your event should all flow seamlessly. No one part of the night should be too long or short. Guests should never feel like the night is either rushed or dragging on.

An empty dance floor at the end of the night with a few people on it is not the way to end.

Never have a massive chunk of dancing; from my experience, no one will stay on the dance floor for more than 30 mins at a time, so it’s never a good idea to have a 2 hour plus dance set at the end of your night.

Schedule your night so that once all the formalities have finished the last dance set is between 1 hour and 1 hour 30 mins at max.

There have been times where clients have insisted and believed that their guests will dance for 2 hours and beyond. Forgetting that in some cases the total duration of the whole event can be anywhere from 5 to 8 hours depending on the event and structure.

When planning, have a look at the total duration of your event and also consider guests’ travel time to and from your chosen venue.

You want your guests at the end of the night wanting more rather than slipping out before it finishes.

For more information and tips on timetabling contact here.

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